Development Coordinator (Part-Time)
To provide administrative support to a four-person team working to advance the Albany Museum of Art’s (AMA) mission by ensuring sustainable funding for the organization’s work.
Do you get excited about creating organized systems? We do, too! The Development Coordinator is the glue of the Development department, coordinating administrative functions, creating consistency through standard operating procedures, and providing foundational support to help our fundraising efforts soar.
A great candidate for this role will thrive in routine, understand that details make the difference, and think critically to help the Development team put their best foot forward. You will have the chance to work with a team that can be high energy, likes to dream big, and is dedicated to welcoming people to arts and culture experiences.
Our teammate will get excited about data, project management, and to-do lists while learning and having fun in an arts environment. This role reports to the Director of Development and Membership.
Duties and Responsibilities
The Development Coordinator will:
- Support the donation/membership process and produce weekly acknowledgment letters and pledge reminders.
- Process incoming donations, credit card payments, and membership revenue.
- Help us connect with donors by supporting critical mailings in the department. From thank you notes to important appeals, you will coordinate materials and donor lists, ensuring they are sent and tracking their outcomes.
- Assist with tasks tied to the meetings, fundraising events, and efforts of AMA affinity groups, which are caring supporters of the Museum.
- Support the Development team and its work with Museum events by sending reminders, compiling guest lists, overseeing key logistics, tracking attendance, and coordinating with museum colleagues to ensure an excellent experience for all.
- Work with NEON CRM to regularly manage updates to the constituent database.
- Manage portfolio reports and donor toolkit for the Development team.
- Assist with entering data, notes, and pledges into the database.
- Assist in tracking systems and reporting for Development revenue goals.
- Other related duties as assigned.
The successful candidate will:
- Serve as an ambassador for the Albany Museum of Art, its mission, vision, and current and future projects.
- Be great with organization, time management, managing multiple tasks, defining and setting priorities, and problem-solving.
- Be enthusiastic and committed to the mission and vision of the Museum, including its established experience promises, and be an advocate for the AMA.
- Possess excellent customer service skills, including outreach via phone and email.
- Possess excellent written and verbal communication skills.
- Have an associate’s degree (or higher preferred), with experience related to office administrative support; Prior nonprofit work experience a plus.
- Be proficient in Google Office, working with databases, and internet research.
- Understand that collaboration is essential and seeks to make it successful.
- Have the ability to take the initiative with projects and to work independently.
- Maintain the highest professional and ethical standards for self, donors, and the Museum.
- Be a positive person who consistently interacts courteously and respectfully with internal and external individuals.
- Demonstrate a commitment to diversity, equity, access, and inclusion practices.
Ability to work night and weekend events at the Museum, such as exhibition openings, concerts, and artist talks.
How to apply
Email the following documents to AMA Director of Development and Membership Chloe Hinton HERE.
- Your resume (please include a daytime phone number where you can be reached);
- A brief letter explaining your interest in the position;
- The names and contact information for three professional references.
Note: Documents may be attached as Word documents or PDFs.
The Albany Museum of Art offers part-time internships during both the summer and academic year.
The Museum seeks the following: B.A.- or M.A.-level students and recent graduates in Art/Art History, Museum Studies, Arts Administration, Arts Education and/or related fields OR current Highschool students in excellent academic standing for internships in:
- Special Events & Operations
- Education & Public Programs
- Collections & Exhibitions
- General Administration
AMA’s internship program offers unpaid internships, for which students may be eligible to earn academic credit. Credit programs are managed through individual academic institutions.
The AMA’s internship program provides students with a wide range of opportunities and experiences. Internship experiences may include researching artists, exhibitions, and programs, conducting market research, or writing press releases.
Interns may also engage in forums for developing workshops, tours, lectures, dialogues, symposia, curricula, performances and other interpretive public programs that cater to a variety of audiences.
- AMA does not provide travel, relocation or housing assistance for interns.
- Internship time commitments vary between minimum 8 hours per week to maximum 30 hours per week.
- Candidates applying for an internship must be currently enrolled in High school/college/university.
- Not all positions are offered year-round. Please indicate your top two preferred positions, availability will be discussed during your in-person interview.
To apply for an internship:
Applicant’s Letter of Interest
Include the following information:
- Your full name
- Phone and email contact information
- The institution your are attending and its location
- Your major (and minor, if applicable) area(s) of study
- Your expected date of graduation
- The period in which you would like to intern
- The department in which you would like to intern
- A description of what you hope to gain from the experience, what you feel you can contribute to the department for which you are
applying, and how this kind of experience might help enhance your education and career plans. Please indicate the department to which you are applying and state the reasons for your choice.
Two Letters of References
Each individual providing you a with reference should include:
- The name of the applicant who the reference is endorsing.
- The name of the reference writer, including his/her title and business/organization.
- The mailing address for the reference writer.
- Phone and email contact for the reference writer.
- The reference writer’s relationship to the applicant.
- The length of time and in what capacity the writer has known the applicant.
- Commentary on the applicant’s professional development.
- An assessment of the applicant’s ability, including strengths, weaknesses, and seriousness of purpose.
- How acceptance to this program would benefit the applicant and the Albany Museum of Art.
Where to apply
All letters should be attached as Word documents or PDFs to an email AMA Director of Education and Public Programming Annie Vanoteghem HERE.